Hosting a family reunion in your backyard is a fantastic way to create lasting memories. However, accommodating multiple generations—from toddlers to grandparents—requires thoughtful event planning and the right equipment. At Turnkey Tents & Events, we help families across New Braunfels, San Marcos, Seguin, and Canyon Lake host comfortable outdoor reunions with tents, tables, chairs, and entertainment rentals delivered and set up for you.
1. Assess Your Space
Before sending out invitations, take a hard look at your yard. You’ll need designated areas for eating, mingling, and activities. Map out where the food stations will go and ensure there’s a clear flow so people aren’t bumping into each other.
2. Seating for Everyone
A mix of seating is crucial. Older family members will appreciate sturdy chairs and round tables for comfortable dining and conversation, while younger cousins might prefer a more casual setup. Make sure you have more seats than guests so people can easily move around and chat with different groups.
3. Essential Shade
Texas weather is unpredictable, and prolonged sun exposure can quickly end a party. A professional tent rental provides a cool, shaded oasis. It acts as the central hub for the reunion, keeping the food out of the sun and providing a comfortable retreat. You can also check out our guide on choosing the right tent.
4. Reunion Planning Timeline
Keep your reunion planning on track with this interactive timeline.
| Step | Title | What to do |
|---|---|---|
| Step 1 | 3 Months Out | Pick a date, send save-the-dates, and book your tents, tables, and chairs to ensure availability. |
| Step 2 | 1 Month Out | Finalize the guest count, plan the menu, and organize family activities. |
| Step 3 | 1 Week Out | Confirm rental delivery times, buy non-perishables, and check the weather forecast. |
| Step 4 | Event Day | Our team sets up the rentals. You focus on welcoming family and making memories! |
Frequently Asked Questions
Do you set up the tables and chairs?
Yes, our team handles the delivery and setup of all rented tables and chairs, so you don’t have to worry about heavy lifting before your family arrives.
What size tent do I need for 50 people?
For a seated dinner for 50 guests, we generally recommend a 20×30 or 20×40 tent depending on your layout. Contact us for a custom recommendation!
Written by Trey Garza
Co-founder of Turnkey Tents & Events. Trey has spent 20+ years in New Braunfels and has set up more Hill Country events than he can count. Meet the team or ask him a question.
